Document your way to sustainability

How can we use documentation for more sustainable practices?

Sustainability in practice


Greener and cleaner is the motto of the day. The construction industry is but one of many industries striving towards more environmentally sustainable practices.

Often, more environmentally sustainable is connected with new technologies, technologies that will completely revolutionise the processes they are involved in.

A question often overlooked is, how can we use the technology available today to move towards more sustainable construction?

Technology of the day

So, let’s think about what we can do, today with the technologies at our disposal. You might have guessed it, after all, we love talking about it – digitalisation.

Digitalisation is here anyway, so why not use it?

Not only do digital processes save massive amounts of paperwork, meaning massive amounts of paper, they also allow for faster and more flexible processes.

Document, document, document

Documentation is one of the processes that can benefit the most from digitalisation and in turn help us be more efficient and environmentally conscious.

It sounds a little bit convoluted, but bear with us, there is method to this madness.

With digital quality assurance software, you can manage checklists digitally, from creating and designing them to filing them away – all without ever having to worry about the paperwork again.

This way you can make sure that the next time your employee calls to ask about that list he forgot, it’s no further away than a couple of clicks on the phone.

Being able to customise your checklists gives you the ultimate freedom to meet your needs. You can design the questions, define the possible answers and even make sure they’re signed off before being sent back.

Example: The Hospital

In a hospital construction project, thousands of metres of ceiling piping will be laid. Every room necessarily connected to the grid.

Some of these rooms, such as OP rooms, have specific requirements when it comes to being able to shut off airflow and circulation.

The piping contractor has now laid out all the piping and the carpenter has added the ceiling tiles.

Unfortunately, it turns out there is an issue with one of the pipe fittings in an OP room.

If all the fittings are documented, this isn’t a big problem – you simply look through all the photos of the fittings and see whether the same problem occurs. You only exchange the ones necessary.

However, if you do not have the proper documentation, or not centralised so that it is possible to evaluate consistently, you suddenly face a huge problem.

The ceiling is in, there is no possibility to have a look at the fittings without tearing down the ceilings and go through the piping.

You see where we are going?

Reduce rework, reduce your footprint

Documentation and continuous quality assessment, made possible and accessible through digital technology, can potentially save huge amounts of rework.

Rework is not only detrimental to the bottom line of the construction project, but a lot of construction materials are onetime use – for instance, plaster ceiling tiles.

By limiting the need to rework, you also limit the impact on the environment caused by the creation of building materials.

Adopt the benefits of digitalisation to fit the purpose.

By using digital documentation methods to reduce rework, we can also reduce the environmental impact of construction.

So, where does that leave you?


At Inspectly, we are proud to deliver intuitive and easy-to-use documentation and quality assurance software.

With Inspectly, it becomes easy to document your work through images, annotations on floor plans and dictations.

Quality assurance can be quickly set up and documented through the use of customisable checklists, making sure you get the quality you deserve.

These documentation tools are supported by our task management toolset, allowing you to instantly create, delegate and approve tasks from a snag list.

Inspectly lets you document your work as you go, streamline your processes to ensure your high-quality standards and quickly deal with any rework that might be necessary.

Our mission is to build better together, using the tools we have at hand. Together, we can reduce the environmental impact of construction without compromising on quality or efficiency.

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